Privacy Policy

 

Kilpatrick Townsend & Stockton LLP and our affiliated businesses (collectively, “Kilpatrick Townsend”, “we” or “us”) are committed to being responsible custodians of the information you provide us and the information we collect in the course of operating our business.

This Privacy Policy describes how Kilpatrick Townsend, as a data controller, may collect, use, and share information from its Extranet and any mobile applications and HTML-formatted emails that link to this Privacy Policy (collectively, “Digital Services”).

The Types of Information We Collect

Personal information or personal data:

We collect your personal information or personal data when you provide it to us. "Personal information or personal data" is any information that can be used to identify either directly or indirectly to identify a natural person (“you”) such as your name, identification number, location data, etc.  Personal information is also information that we can link with other information to identify you.  We may automatically collect certain information when you use, access, or interact with our Digital Services.

Precise location information:

Precise location information may be collected if you permit the Digital Services to access such information.

How We Collect Information

Information you provide to us:

Information you voluntarily agree to provide when using our Digital Services.  Such collection may occur when you communicate with us via email or other channels; when setting up your access to the Extranet and when you respond to our communications or requests for information. The information you provide may include your name, contact information, title, and information about the organization with which you are affiliated. Some of our Digital Services may require that you enter a password or other information in order to access certain features and we collect such credentials when you enter them.

Information we may collect automatically:

Browser cookies and similar technologies (collectively, “Cookies”) collect, store and provide us certain information when you use, access, or interact with our Digital Services. We may, for example, collect information about the type of device you use to access the Digital Services, the operating system and version, your IP address, your general geographic location as indicated by your IP address, your browser type, the content you view and features you access on the Digital Services, the web pages you view immediately before and after you access the Digital Services, whether and how you interact with content available on the Digital Services, and the search terms you enter on the Digital Services.

Precise location information:

When you access the Digital Services via a mobile device, we may collect precise location information if you permit the Digital Services to access such information. We might use this information to provide you with content based on your location and your proximity to our offices.

How We Use Cookies

We use the following types of cookies:

Persistent Cookies. We use persistent Cookies to improve your experience of using the Extranet. This includes recording your “Accept Cookies” consent which first appears when you use the Extranet.

Session Cookies. Session Cookies are temporary and deleted from your machine when your web browser closes. We use session Cookies to help us track internet usage as described above.

You may refuse to accept browser Cookies by activating the appropriate setting on your browser. Unless you have adjusted your browser setting so that it will refuse Cookies, our system will issue Cookies when you direct your browser to our Extranet.

For information on how to manage cookie settings click on the links below:

The data collected by the Extranet and/or through cookies that may be placed on your computer will not be kept for longer than is necessary to fulfil the purposes mentioned above.

Analytics on our Digital Services:

We use Google Analytics to collect statistical information about how our Digital Services are used. Google Analytics services involve the use of cookies that collect information such as your IP address or other identifiers, browser information, and information about the content you view and interact with to record how you use our Digital Services.

These analytics services help us to know how many users we have, which parts of our Extranets are most popular, what browsers are used (so we can maximize compatibility), the country or region where our users are located, and the demographics and interests of our users. This enables us to better understand who is using our Digital Services and to improve how we present content on the Digital Services.

AGoogle Analytics cookies may retain information for up to two years. For more information about Google Analytics services, please click here.

Please note: We do not currently respond to web browser “do not track” signals or other mechanisms that may allow you to opt out of the collection of information across networks of websites and online services as there is no standard for how online services should respond to such signals. As standards develop, we may develop policies for responding to do-not-track signals that we will describe in this Privacy Policy.

How We May Use the Information

We may use the information we collect:

  • To respond to your inquiries;
  • To provide you with legal and other services that you request;
  • To provide you access to legal content in relation to your specific matters;
  • To operate, troubleshoot, and improve the Digital Services;
  • To maintain our list of contacts;
  • To understand how people use our Digital Services, including by generating and analyzing statistics;
  • For Kilpatrick Townsend’s business purposes, including data analysis; detecting, preventing, and responding to actual or potential fraud, illegal activities, or intellectual property infringement;
  • As we believe reasonably necessary or appropriate to: comply with our legal obligations; respond to legal process or requests for information issued by government authorities or other third parties; or protect your, our, or others’ rights.

How we may share the information we collect:

Kilpatrick Townsend is a global provider of legal and other services. Our offices and business entities share information with each other for business purposes such as internal administration, billing, promoting our events and services, and providing you or your organization with services.

We do not sell, rent, or otherwise share information that reasonably identifies you or your organization with unaffiliated entities for their independent use except as expressly described in this Privacy Policy or with your prior permission. We may share information that does not reasonably identify you or your organization as permitted by applicable law.

We may also disclose information we collect:

  • To law enforcement, other government authorities, or third parties (within or outside the jurisdiction in which you reside) as may be permitted or required by the laws of any jurisdiction that may apply to us; as provided for under contract; or as we deem reasonably necessary to provide legal services. In these circumstances, we take reasonable efforts to notify you before we disclose information that may reasonably identify you or your organization, unless prior notice is prohibited by applicable law or is not possible or reasonable in the circumstances.
  • To service providers, advisors, potential transactional partners, or other third parties in connection with the consideration, negotiation, or completion of a transaction in which we are acquired by or merged with another company or we sell, liquidate, or transfer all or a portion of our assets.

Grounds for using your personal information:

We rely on the following legal grounds to process your personal information, namely:

  • Performance of a contract – We may need to collect and use your personal information to enter into a contract you or to perform a contract that you have with us. For example, when you use our Digital Services we will use your personal information to respond to your requests and provide you with such services.
  • Consent – We may use precise location information as described in this Privacy Policy if we obtain your consent prior to tracking such information. To withdraw your consent to such use, you can contact us via our Contact Us page, or you may be able to disable the sharing of location information in your browser or mobile application settings. Where permitted by applicable laws, we will rely either on your consent or legitimate interests for direct marketing.  When we seek to rely on consent to collect information from your device or computer, we will ask for such consent before collecting such information.
  • Legitimate interests – We may use your personal information for our legitimate interests to improve our products and services and the content on our Digital Services. Consistent with our legitimate interests and any choices that we offer or consents that may be required under applicable laws, we may use technical information as described in this Privacy Policy and use personal information for our marketing purposes.

Third-Party Services and Content

Our Digital Services may include integrated content or links to content provided by third parties (such as video materials). This Privacy Policy does not address the privacy, security, or other practices of the third parties that provide such content.

We engage third parties that support the operation of our Digital Services, such as analytics providers. These third parties may use technologies to track your online activities over time and across different websites and online platforms.

Protection and Storage of the Information We Collect

We deploy administrative, technical, and physical safeguards designed to comply with applicable legal requirements and safeguard the information that we collect. This includes, when required , obtaining written assurances from third parties that may access your data that they will protect the data with safeguards designed to provide a level of protection greater or equal to that adopted by Kilpatrick Townsend.

Notwithstanding this, no information system can be 100% secure and we cannot guarantee the absolute security of your information. Moreover, we are not responsible for the security of information you transmit to us over networks that we do not control, including the Internet and wireless networks.

The Digital Services are controlled and operated by Kilpatrick Townsend from the United States. We may store the information we collect in the United States or in other countries where we or our service providers have facilities. We may transfer information to countries outside of your country of residence, including the United States, which may have data protection laws and regulations that differ from those in your country.

We retain the information we collect no longer than as reasonably necessary to fulfill the purposes for which we collect the information and to comply with our legal obligations.

Your Choices and Rights

Subject to local law, you may have certain rights regarding information that we have collected and that is related to you. We encourage you to contact us to update or correct your information if it changes or if you believe that any information that we have collected about you is inaccurate. You can also ask us to see what personal information we hold about you, to erase your personal information and you may tell us if you object to our use of your personal information. To help protect your privacy, we take reasonable steps to verify your identity before granting access to your information. In some jurisdictions, you may have a right to complain to your local data protection authority. If you would like to discuss or exercise the rights you may have, send us an email via our Contact Us page.

How to Contact Us

We welcome your inquiries and comments. If you would like to contact us with questions about our privacy or data protection practices, please send us an email via our Contact Us page or a letter to Susan Cahoon, Kilpatrick Townsend & Stockton LLP, Suite 2800, 1100 Peachtree Street NE, Atlanta, GA 30309. Please note that email communications will not necessarily be secure; accordingly you should not include any confidential or sensitive information in your email correspondence with us. Furthermore, note that such communications are not intended to establish an attorney-client relationship and our Digital Services are not intended to be a solicitation or to render legal advice. If you wish to contact us regarding legal or other services, please contact one of our offices near you. You can find a list of our offices on our main website (www.kilpatricktownsend.com ).

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The effective date of the current Privacy Policy is noted at the top of this page. We encourage you to periodically review this page. If we make any material changes in the way we collect, use, and/or share the personal information that you have provided, we will notify you by posting notice of the changes in a clear and conspicuous manner on the Kilpatrick Townsend website.

Last Updated: November 5, 2018